MAESTRO IMS
Complete inventory command & control.
Enterprise inventory management engineered for multi-site health authority networks — real-time visibility, reorder intelligence, GS1 barcoding and immutable audit trails.
- 50+
- Locations per network
- 7yr
- Audit-trail retention
- 24/7
- Real-time monitoring
Solving the operational challenges of multi-site inventory.
Traditional inventory tools were not designed for distributed health-authority networks, where regulatory compliance, supply-chain fragility and clinical continuity converge.
Fragmented visibility
Disconnected systems across hub-and-spoke sites create blind spots. IMS delivers a unified, real-time view across every location.
Manual processes
Spreadsheet tracking and manual counts are error-prone. IMS automates monitoring, reorder calculations and expiry management.
Compliance burden
Immutable audit logs with 7-year retention, PHI access tracking and automated compliance tagging keep you audit-ready.
Supply-chain risk
Intelligent reorder algorithms factor demand, lead times and safety stock to replenish before critical thresholds.
Barcode fragmentation
Native GS1-128 and GTIN parsing with automatic field population eliminates receiving errors and manual entry.
Transfer complexity
Manage the complete inter-site transfer lifecycle with multi-level approvals and separation of duties.
Built for the full inventory lifecycle.
Every capability is purpose-engineered for the operational realities of health-authority supply-chain management — from receiving dock to point of care.
Real-time inventory visibility
Complete command over stock levels, locations and movements across your entire network.
- Region → Hub → Department → Storage hierarchy
- Lot, batch and serial number traceability
- Expiry monitoring with configurable alerts
- FIFO valuation and per-unit cost tracking
Automated reorder intelligence
Mathematically driven reorder calculations that ensure clinical supply continuity without overstocking.
- Reorder Point = (D × L) + M, per item per department
- Usable-inventory logic excludes near-expiry stock
- Demand forecasting with seasonal models
- Bulk configuration via Excel templates
Quality assurance & non-conformance
Structured quality workflows with tiered inspection, isolation, root-cause analysis and corrective action.
- Two-tier quality-check framework
- Non-Conforming Event (NCE) management
- Automatic quarantine on QC failure
- Photo and document attachments to records
GS1-128 barcode integration
Native global barcode standards eliminate manual data entry at receiving, issuing and counting.
- GS1-128 and GTIN parsing with AI decoding
- Auto-extract lot, expiry, serial, production date
- GTIN auto-persistence on first scan
- Mobile-ready scanning for warehouse ops
Multi-site transfer management
End-to-end transfer lifecycle with dual-site approvals, chain-of-custody and separation of duties.
- Request → Approve → Ship → Receive workflow
- Separation-of-duties enforcement
- Partial receipt and backorder handling
- Full audit trail per status change
Operational analytics & reporting
Transform inventory data into actionable intelligence — from executive dashboards to granular reports.
- On-hand, low-stock and expiry reports
- ABC analysis and cycle-count variance
- Supplier performance dashboards
- Exports to PDF, Excel and CSV
Operational impact you can quantify.
MAESTRO IMS does not just digitize inventory — it turns it into a strategic advantage with measurable improvements.
Built for regulated environments.
Infrastructure aligned to SOC 2 Type II and ISO 27001, with Canadian data residency and privacy controls meeting PIPA and FIPPA requirements.
Immutable audit trail
Append-only logs across 40+ action types with user, IP, session and before/after snapshots, retained 7 years.
Authentication & access control
MFA via TOTP, Microsoft SSO (Azure AD), Argon2 hashing and role-based, location-scoped permissions.
Separation of duties
Enforced segregation for transfers and sensitive operations, with delegation of authority and full audit coverage.
Canadian data residency
All data in ca-central-1, TLS 1.3 in transit, AES-256 at rest, PHI access flagging and compliance tagging.
Engineered for distributed health operations.
From central warehouses to remote community health centres, MAESTRO IMS handles the operational complexity that generic inventory tools cannot.
Health authority networks
Unify inventory across hub-and-spoke sites with a single real-time view down to storage zone and shelf.
Hospital & clinical supply
Prevent stockouts of critical supplies with reorder intelligence tuned per item, per department.
Laboratory & reagent stores
Track lots, batches and expiry with FIFO valuation and temperature-sensitive classification.
Multi-site transfers
Move stock between facilities with dual approvals, chain-of-custody and separation of duties.
Receiving & cycle counts
GS1-128 scanning auto-populates fields; cycle-count analytics drive near-perfect accuracy.
Audit & compliance teams
Immutable logs with 7-year retention and PHI access tracking turn audits into routine exports.
MAESTRO IMS, answered.
The architecture scales from a single facility to networks of 50+ locations, with a multi-tier hierarchy of Region → Hub → Department → Storage Area, without compromising performance.
Reorder points are calculated as (Demand × Lead time) + Minimum safety stock, configurable per item per department. Usable-inventory logic excludes stock expiring within the lead time, and demand forecasting supports moving-average, exponential-smoothing and seasonal models.
Yes. Native GS1-128 and GTIN parsing decodes Application Identifiers and auto-extracts lot number, expiry, serial and production date. GTINs persist on first scan, and a mobile-ready interface supports warehouse operations.
Yes. A purpose-built migration framework imports from InFlow, Sortly, Excel, CSV and SharePoint with validated, record-by-record processing, detailed error logging and rollback capabilities.
Pre-built connectors for PeopleSoft (PO, invoice, receipt), Azure Active Directory (SSO and user sync) and Microsoft Outlook (notifications), plus an extensible REST API and structured exports to CSV, Excel and PDF.
Explore the rest of MAESTRO.
See MAESTRO IMS on your own operations.
Book a personalized walkthrough with our team. We will map your current tools, migration considerations and the fastest path to value.